Physical Demands and Working Conditions:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with ADA requirements, reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment:

Employee must be able to work effectively within an interdisciplinary team model, interfacing and collaborating with a wide range of clinical and social services disciplines who work together to manage the PACE participants’ care. The work setting is in an Adult Day Health Center and primary care clinic environment with moderate noise levels and controlled temperatures.

Physical Requirements:

Requires manual and finger dexterity and eye-hand coordination; the ability to use department equipment; and the ability to lift/carry up to 30 pounds using appropriate body mechanics with reasonable accommodation if needed.

Visual, Hearing and Communication Requirements:

Requires corrected vision and hearing to normal range, with or without reasonable accommodation. Ability to communicate by way of the telephone with participants, customers, vendors and staff.

Pressure Factor:

Requires working under stressful conditions. Working conditions may be noisy and crowded and fluctuating indoor temperatures. Moderate pressure to meet scheduled deadlines. Potential for exposure to verbal aggression by client, vendors, and staff.

Environmental Conditions:

May be exposed to a risk of bodily injury through contact with moving instrumentation, toxic substances, medicinal preparations, bodily fluids, communicable diseases and any other conditions common in a healthcare environment. Subject to unpleasant odors.

Duties and Responsibilities:

• Reconcile Asset and Liability accounts and analyze for accuracy.
• Prepare accurate and timely financial statements.
• Perform all accounting functions relating to the Single Entry Point.
• Oversee maintenance of company insurance policies.
• Prepare schedules for independent audit and provide support.
• Oversee A/P Supervisor, A/R Supervisor and Payroll Specialist functions and provide support when needed.

Supervision of Accounts Payable Process

• Periodically reviews payment authorization forms/invoices to maintain strong level of internal control.
• Ensures processes in accounts payable are the most efficient within a cost benefit relationship.
• Set up and maintain payment standards for contracted expenses and review periodically.
• Assists in the resolution of problems.
• Issues manual checks as needed insuring proper authorization.
• Review monthly accrual process for accurate reporting.
• Review accounts payable aging to ensure expenses are paid within contracted terms.
• Prepare Use Tax returns within scheduled due dates.
• Oversees completion and submission of annual 1099’s and 1096 transmittal by due dates.

Supervision of Accounts Receivable Process

• Monthly confirms receipt of Medicaid/Medicare funds.
• Reviews  Monthly Capitation Payment Schedule for accuracy.
• Reviews Monthly Reconciliation of Medicare/Medicaid A/R accounts.
• Oversees disenrollment process to ensure that disenrollment letters are sent out in accordance with Company policy.
• Reviews aging to ensure proper reserves have been established.
• Oversees A/R supervisor and provides support when needed.
• Review A/R aging with A/R Supervisor for collectability.
• Manage accounting for Grants:
• Prepare monthly statements/billings for various Grants.
• Review V.A. Grant billings prepared by A/R Accountant.
• Follow-up on collections of outstanding balances.

Payroll Production

• Oversees payroll functions to ensure accurate reporting.

Miscellaneous Accounting Functions

• Prepares Journal Vouchers each month according to GAAP and index of entries.
• Analyzes the Accuracy of Asset/Liability Accounts:
  • Works with Financial Analyst regarding cash accounts and reconciliations.
  • Confirms accuracy of liability accounts.
  • Performs an annual inventory of property.
• Prepares Financial Statements:
  • Prepares monthly financial statements within 15 days of close of month.
  • Reviews statements for accuracy and makes adjustments as needed.
  • Assists the Financial Analyst with financial statement analysis.
• Maintains Operations/Payroll & Personal Needs Accounts:
  • Reviews reconciliation of bank accounts monthly.
  • Ensures adequate funds available to cover drafts 100% of time.
  • Prepares schedules for independent audit with audit firm:
  • Prepares all preliminary schedules for independent audit
  • Assists auditors in completion of 990 Tax form and responsible for timely submission.
  • Oversees maintenance of company insurance policies as required by Federal and State regulatory agencies.
  • Assist Financial Analyst in cash management.
• Oversees personal needs accounts by:
  • Approving payment authorization.
  • Reviewing PN schedule of accounts.
  • Reconciling PN bank account.

Single Entry Point Accounting

• Prepare monthly financial statements within 15 days of close of month.
• Ensure proper accounting on SEP contract.
• Prepare monthly reporting of expenditures to the state.

Additional Job Requirements

• Is responsible for staff hiring, orientation, training, development and performance appraisal.
• Sets clear expectations and assigns appropriate authority to staff; holds staff accountable for their scope of work and compliance to company policies and procedures.
• Understands the motivational needs of their staff, thereby recognizing and rewarding employees in an appropriate manner.
• Monitors expenditures with commitment to good stewardship of the organization’s resources.
• Communicates clearly and concisely with sensitivity to the needs of others.
• Considers the impact of decisions on other departments and the company as a whole, while demonstrating effective partnership management skills.
• Follows all Total Long-term Care Policies and Procedures and OSHA safety guidelines and Universal Precautions.
• Maintains the confidentiality of all company procedures, results, and information about participants, clients, families and employees.
• Maintains courteous, helpful and professional behavior on the job. Displays a willingness and ability to be responsive in a warm and caring manner to all customer groups. Consistently cooperates and supports organization in problem solving issues. Ensures customer satisfaction by understanding and applying the Customer Service Policy, Procedure and Standards. Will support the success of the entire healthcare team.
• Maintains safe working environment. Follows Total Long-term Care Safety Policies and Procedures.
• Participates in continuing education classes and any required staff and training meetings.  Maintains professional affiliations and any required certifications.
• Performs other duties as required or requested in a positive and helpful manner to ensure a smooth running work area.